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Description of the
The death certificate is an important document that you can apply for as a relative in the event of death.
You can apply for a death certificate as soon as the death has been recorded in the death register.
The death certificate is important, for example, for
- the funeral and its preparation (e.g. for coffining and repatriation) and
- the settlement of estates
- the utilisation of statutory or private insurance benefits.
You can receive the death certificate in various forms:
- As a death certificate, possibly with translation assistance for use in countries of the European Union.
- A multilingual death certificate that is recognised in all states that have signed the Convention of 8 September 1976 on the Issuance of Multilingual Extracts from Civil Status Registers. Further information on this can be found under Civil Status Law – Conventions – No. 16: Convention on the Issuance of Multilingual Extracts from Civil Status Registers.
- As a certified printout from the death register. This printout contains all the data entered by the registry office when the death was notarised.
Prerequisites
The following persons over the age of 16 can submit an application:
- Ancestors and descendants, e.g. parents, children or grandchildren (relationship must be explained and, if necessary, proven).
- Siblings of the deceased person, if you can credibly demonstrate a legitimate interest (the family relationship must be explained and, if necessary, proven).
- Other persons who can prove a legal interest, for example by means of a letter from the probate court, a court judgement or an enforceable title.
Deadlines
Death certificates and certified register printouts can only be requested from the registry office up to 30 years after the death was recorded in the death register. The archive of the municipality to which the registry office belongs is responsible for older entries.
Required documents
Application for a death certificate
Personal application:
- Bring your identity card or passport with you.
- Your family relationship must be explained and, if necessary, proven
- An authorised person must bring a written power of attorney as well as the identity card or passport (original or copy) of the person granting the power of attorney and their own identity card or passport.
Written application:
- Enclose a copy of your identity card or passport.
- Your family relationship must be explained and, if necessary, proven.
Costs
- Fee for a death certificate: EUR 12.00
- Fee for a notarised printout: EUR 12.00
- Fee for a multilingual death certificate: EUR 12.00
- Fee for issuing a translation aid (multilingual form pursuant to Art. 7 Regulation (EU) No. 2016/1191): EUR 12.00
- Fee for death certificate for the statutory pension insurance or for the social welfare office: none
Legal remedy
Application for a court decision at the local court responsible for the registry office
Procedure
You can apply for the death certificate at the registry office that notarised the death.
Personal application:
- An appointment may be necessary for a personal application.
- Bring your identity card or passport with you.
- You pay the fee directly at the registry office when you apply.
- A trusted person can also order and collect the certificate on your behalf. This person will need a written authorisation as well as your identity card or passport (original or copy) and your identity card or passport.
Written application:
- Send an informal letter to the relevant registry office asking for the death certificate to be issued.
- Your letter should contain the following information about the deceased person:
- Surnames and first names
- Date and place of birth
- Date and place of death
- Details of the spouse, if applicable
- If known, the notarisation number and the registry office
- If available, further evidence, for example of a legal interest or exemption from fees.
- Enclose a copy of your identity card or passport.
Electronic application:
- If the registry office offers an online option, go to the corresponding website.
- If necessary, log in using the online ID function of your ID card.
- Enter the required data and, if necessary, upload the required documents.
- Send the application online.
Please enquire in advance at the registry office how much the fees are and what payment options are available.
Processing time
usually 2 to 10 days
Responsible departments
Telephone
Visiting address
New cemetery
BuchbrunnerStrasse 61, 97318 KitzingenTown hall
Kaiserstraße13/15 , 97318 Kitzingen