Service content
Description of the
The landlord is obliged to co-operate in the registration of a flat. Section 19 of the Federal Registration Act stipulates that the landlord or a person authorised by the landlord must issue the person obliged to register with a confirmation of moving in for submission to the registration authority:
A landlord is the person who makes the flat available. For the purposes of the Federal Registration Act, a ‘flat’ is defined as any enclosed space used for living or sleeping. Landlords are primarily property owners or their agents, such as property management companies. Landlords may also be principal tenants who sublet accommodation.
The landlord's confirmation of residence must contain the following information:
- Name and address of the landlord and, if the landlord is not the owner, also the name of the owner
- Date of actual move-in
- the address of the flat
- the names of all persons required to register who are moving in.
The mere submission of the rental agreement does not fulfil the statutory requirements, as it does not usually contain all the necessary information.
The landlord’s confirmation can also be submitted electronically to the registration authority. In that case, you will receive a so-called ‘allocation code’ from your landlord, which the registration authority will have provided to them beforehand.
If the landlord or a person appointed by them refuses to issue the confirmation, or if you are unable to obtain the confirmation (in good time) for any other reason, you must notify the registration authority without delay.
Deadlines
The landlord is obliged to issue the confirmation no later than two weeks after moving in.
If the landlord refuses to issue the confirmation or if it is not possible for you to obtain the confirmation for other reasons, you must inform the registration authority immediately.
Forms
Costs
There are no fees for issuing the landlord's confirmation of residence.
Legal basis
- § Section 19 of the Federal Registration Act (BMG)
Involvement of the landlord
- § Section 54 of the Federal Registration Act (BMG)
Provisions on fines
- § Section 19 of the Federal Registration Act (BMG)
Procedure
You will receive the landlord’s confirmation from your landlord. If you are moving into your own flat, the confirmation takes the form of a self-declaration.
Landlords also have the option of submitting the confirmation electronically to the registration authority, provided that the local council has set up a system to accept such submissions. In that case, you will receive a so-called ‘allocation code’ from your landlord, which is provided to them by the registration authority.
When you register with the registration office, present the landlord's confirmation of residence or state the allocation feature.
Notes
If the landlord does not issue the confirmation, does not issue it correctly or does not issue it on time, he is committing an administrative offence that can be punished with a fine of up to EUR 1,000.
It is prohibited to offer or make available a residential address for registration to a third party, even though a third party is neither actually moving into the property nor intends to do so. A violation of this prohibition constitutes an administrative offence and can be punished with a fine of up to 50,000 euros.