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Description of the
The mayor sets the agenda for the meetings and prepares the items for discussion. Every individual member of the local council is entitled to have the subject of their motion included on the agenda. Preparing for the meeting involves clarifying all relevant factual and legal aspects of the items for discussion, as well as possible alternative decisions. Within the framework of local government law, the local council may include more detailed provisions in its rules of procedure regarding the manner in which items for discussion are prepared, in particular by requiring the preparation of meeting documents.
The mayor convenes the local council, stating the agenda, with reasonable notice. When a meeting is convened is generally at the discretion of the mayor. However, he must, for example, convene a meeting if a quarter of the honorary members of the local council request it in writing or electronically, specifying the subject matter to be discussed at the meeting. A local council meeting must also be convened immediately after the start of the electoral term. The local
council’s rules of procedure must, amongst other things, specify the timeframe and form in which invitations to local council meetings must be issued to local council members. The local council’s rules of procedure may include provisions regarding the inclusion of further documents.Deadlines
A meeting must be held no later than four weeks after the start of the electoral term or no later than 14 days after receipt of a request to that effect from a quarter of the honorary members of the local council.
The time and place of local council meetings, together with the agenda, must be publicised in the manner customary in the locality no later than the third day before the meeting. The agenda for closed-door meetings is not usually publicised.Legal basis